Collaboration · Nov 9, 2026 · 4 min
Which AI your team uses is your call, not everyone's own
There are five of you and everyone uses AI their own way. One does everything with the agent, another picks the most powerful model just in case, and you don't know what it will cost at the end of the month or which client information goes where.
You end up as the glue again, asking who used what and why. It's the same old problem, just with AI in the mix.
What Notion launched
On September 9, Notion added model controls. Workspace owners choose which AI models are available in Notion Agent and in Custom Agents, separately, and set a default model for Custom Agents. Notion presents it as a way to keep costs predictable and support compliance needs. You will find it under Settings → Notion AI → General → Model controls. The page lists it for the Business and Enterprise plans, so check what yours includes.
Three uses for a team of 3 to 8 people
- Set a default model for the team's Custom Agents. Nobody has to decide each time, and you know what to expect at the end of the month.
- Limit the models available in agents that touch client information, such as the tax data of an accounting firm, and keep the rule on record.
- Configure the agent each person uses daily separately from the Custom Agents that run on their own, since the controls are independent.
Write the rule once
This is collaboration: instead of reminding everyone which tool to use, the decision lives in the system and the team works inside it. But a default model only helps if the rest is in order: which tasks get delegated to an agent, who reviews them and where the information lives.
If you want to know which layer your team is missing before handing out agents, take the 2-minute diagnostic, get to know Nouflow 14 or write to us.